Tournament checklist - Revision history

CM000003: /* Supplies */ + printer, but WJ laptops optional

2023-05-02T17:37:31Z

‎Supplies: + printer, but WJ laptops optional

Poslfit: /* Venue */ Reverse example of space calculation

2017-01-04T16:59:00Z

‎Venue: Reverse example of space calculation

Poslfit: /* Venue */ more details about tables and chairs

2017-01-04T16:54:20Z

‎Venue: more details about tables and chairs

Poslfit: removed NSA link

2016-11-08T17:47:14Z

removed NSA link

Poslfit: /* Supplies */ + extension cord

2015-05-13T02:07:07Z

‎Supplies: + extension cord

Poslfit: /* Supplies */ Long List is now part of OTCWL

2015-05-13T02:04:57Z

‎Supplies: Long List is now part of OTCWL

Poslfit: /* Prizes */ Word Gear is no longer active.

2015-05-13T02:04:06Z

‎Prizes: Word Gear is no longer active.

Slugbiker: /* Two Months Before */ emphasized (bold) get it done early

2011-03-07T18:52:48Z

‎Two Months Before: emphasized (bold) get it done early

Poslfit: /* Two Months Before */ reworked wording of when to apply for sanction

2011-03-07T00:19:59Z

‎Two Months Before: reworked wording of when to apply for sanction

Poslfit: /* Opening Ceremony */ changed heading level

2010-04-22T22:01:50Z

‎Opening Ceremony: changed heading level

@@ Line 201: / Line 201: @@
 * paper clips, stapler, staples
 * power strip/bar and/or extension cord, in case nearest outlet is too far or not working
 * spare clock(s), tiles, racks, boards
-* spare printer cartridge (one)
+* word judge laptops, one per 40 players and at least one per room, if in use
 You might find the following items useful:

@@ Line 257: / Line 257: @@
 *** (3 + 2.5 + 6 + 2.5 + 3) &times; (3 + 6 + 6 + 6 + 3) = 17 &times; 24 = 408 square feet with tables oriented parallel to three aisles and no space between ends of tables, tightly spaced
 *** (6 + 2.5 + 9 + 2.5 + 6) &times; (6 + 6 + 6 + 6 + 6) = 26 &times; 30 = 780 square feet with tables oriented parallel to three aisles and no space between ends of tables, otherwise loosely spaced
 * A designated place for other tournament directors to display flyers
 * Designated areas for vendors, if any
 * Electrical outlet(s) near staff table
 * Internet access if you&rsquo;re providing web coverage

@@ Line 246: / Line 246: @@
 * Good ventilation and climate control (players will heat up the room over the course of the day)
 * Accessibility to the [[special needs|handicapped]]
-* Tables and chairs: one game occupies at least 30 inches by 30 inches, so a six-foot banquet table can accommodate two boards or four players. Leave 3&ndash;6 feet between tables so that word judges can walk between games in progress. One six-foot table for every two staff members, located as close to the exit as possible. When booking space, the preceding sizes mean that the tightest you can fit players is 13.5 sq. ft. per player, and it&rsquo;s not necessary to have more than 27 sq. ft. per player. For 100 players then, you should look for spaces that are 1400&ndash;2800 sq. ft. When you have one, be sure to check availability of appropriate tables, and make sure that they can be laid out to make room for all players.
+* Table space: a Scrabble board measures 24 inches diagonally, and needs space at either end for tile racks, a space to the side to fit a clock and tile bag, and space for a letter-sized scoresheet. It is possible to squeeze this all onto a 30 inch by 30 inch square board, but then players will start stacking extra equipment on the floor, resulting in a tripping hazard. The best tables to use are rectangular banquet tables, either 6 feet long or 8 feet, which can comfortably accommodate four players at two games (or squeeze in a third on an 8-foot table). Tables that are significantly wider than 30 inches may not accommodate short players or players with short reach; a 36 by 36 inch square table will only work for larger players, while a 36-inch round table may work for all players, as long as the board is placed off-center. Tables should be high enough to accommodate wheelchair players (in a pinch, they can be elevated on books or stacks of paper). Some venues offer 18 inch by 6 foot tables; putting these together is a poor substitute for a 30 inch by 6 foot table, because the reach is too far, and the table surface uneven down the middle. Allow for at least one six-foot table for every two staff members, located as close to the exit as is possible; one table for every word judge laptop (may be colocated with staff tables); additional tables may be required for scoreboards.
 * A designated place for other tournament directors to display flyers
 * Designated areas for vendors, if any
 * Electrical outlet(s) near staff table
 * Internet access if you&rsquo;re providing web coverage

@@ Line 225: / Line 225: @@
 * [[OTCWL|Official Word List]] (one per room, in case of power failure)
-You need to print the following documents, much of which are available at my [http://www.math.toronto.edu/jjchew/scrabble/paper supplies page] or at the [http://www.scrabbleassociation.com/forms NSA&rsquo;s forms page]:
+You need to print the following documents, much of which are available at my [http://www.math.toronto.edu/jjchew/scrabble/paper supplies page] or at [[http://scrabbleplayers.org/w/Director#Resources_for_directors NASPA&rsquo;s forms page]].
 * Combined blank designation/challenge/result slips (tally sheets), colour-coded by division (0.55 per player per round)

@@ Line 200: / Line 200: @@
 * nametags (one per player and staff member, with some extra)
 * paper clips, stapler, staples
 * spare clock(s), tiles, racks, boards
 * spare printer cartridge (one)

@@ Line 162: / Line 162: @@
 Some tournaments offer as little as 40-50% prize return on entry fees, especially if their venue or catering expenses are higher than usual; others offer as much as 100% or even several hundred percent, if they can find generous sponsorship.  You should budget carefully to see what you can afford, advertise the percentage return, and stick to it.
-[[Word Gear]] offers quantity discounts to NASPA directors wanting to purchase merchandise for use as prizes. Offer these and other noncash prizes as additional place prizes, special category prizes (high word, high/low win, theme words, early bird, door, etc.)
+The [[NASPA Store]] offers quantity discounts to NASPA directors wanting to purchase merchandise for use as prizes. Offer these and other noncash prizes as additional place prizes, special category prizes (high word, high/low win, theme words, early bird, door, etc.)
 === Staff ===

@@ Line 23: / Line 23: @@
 * set up a tournament website, including a copy of your flyer and a list of registrants, and (optionally) asked [http://www.cross-tables.com cross-tables] to advertise it.
-If possible, you should get all of these done as early as twelve months before the date of the tournament.
+If possible, you should '''get all of these done as early as twelve months before''' the date of the tournament.
 === One Month Before ===

@@ Line 14: / Line 14: @@
 * chosen a date (check for conflict with local events, religious holidays)
 * decided on a schedule (how many 65-minute rounds, how many 7- or 8-round days, start times, breaks)
 * chosen a tournament structure (round-robin or Swiss)
@@ Line 19: / Line 20: @@
 * printed and distributed tournament flyers
 * booked your venue and inspected it to make sure it is suitable
 * recruited your key staff
 * set up a tournament website, including a copy of your flyer and a list of registrants, and (optionally) asked [http://www.cross-tables.com cross-tables] to advertise it.

@@ Line 73: / Line 73: @@
 It&rsquo;s good to allow an hour for registration for every hundred registrants. The registrars should check people off on their registration lists and collect any fees owing. They should ask players to pick up their nametag and scorecard. As soon as all the players for each division are present, the pairings officer should be informed.
-== Opening Ceremony ==
+=== Opening Ceremony ===
 You should: